If the student wishes to withdraw from school, they must contact the Registrar department during normal business hours. Once the student has notified the school verbally or in writing of the intent to withdraw, that date will be used to calculate refunds and return of Title IV funds. The school will determine the rescission of this notice; a later date will be used based on the student’s attendance or participation in an academically related activity.
Types of withdrawals:
- Official Withdrawal: The student may provide official notification, in writing, of intent to withdraw to the Registrar’s department. The withdrawal date will be the date the student begins the school withdrawal process. An Exit Interview will be completed at the time of notification.
- Unofficial Withdrawal: Students will be withdrawn from the school by the Registrar’s department if they fail to attend class for 14 consecutive calendar days. Exit Interview documentation will be mailed to the student.
- Administrative Withdrawal: A student that is suspended from school will be administratively withdrawn. A student could be administratively withdrawn for inappropriate behavior that is detrimental to campus life. Administrative Withdrawal does not relieve the student of the responsibility for all debts, including tuition, fees, books and equipment. The Exit Interview can be completed either at the time of notification or mailed correspondence.
In the event that the applicant is not accepted by the school or cancels their enrollment prior to starting class, the following shall apply:
- An applicant who is not accepted by the school shall be entitled to a full refund of all monies paid.
- An applicant who cancels their enrollment in writing within 3 business days (Monday through Friday) of signing the Enrollment Agreement, and prior to starting classes, shall be entitled to a full refund of all monies paid.
Institutional Refund Calculation Policy
Institutional refund calculations will be calculated by the program length for all students who withdraw from the institution. The student will be obligated to pay for any tuition, fees, books and equipment not covered by Title IV funds or any other payments received to cover institutional costs. Under a pro-rated refund calculation, the institution is entitled to retain only the percentage of charges proportional to the scheduled hours in the program at the time of the student’s Last Date of Attendance (LDA). The amount of tuition earned is calculated by taking the total scheduled hours at the point in which the student withdrew, divided by the total number of hours in the student’s program. Institutional refunds are completed within 30 days.
After application of the return to Title IV Policy, the following institutional refund policy will apply:
Withdrawal from the 1st day of class and during the first 10%: The school shall retain 10% of the tuition, plus a $50 registration fee, and the full cost of equipment and books.
Withdrawal after 10% and through 20%: The school shall retain 20% of the tuition, plus a $50 registration fee, and the full cost of equipment and books.
Withdrawal after 20% and through 30%: The school shall retain 30% of the tuition, plus a $50 registration fee, and the full cost of equipment and books.
Withdrawal after 30% and through 40%: The school shall retain 40% of the tuition, plus a $50 registration fee, and the full cost of equipment and books.
Withdrawal after 40% and through 50%: The school shall retain 75% of the tuition, plus a $50 registration fee, and the full cost of equipment and books.
Withdrawal after 50%: The school shall retain 100% of the tuition, plus a $50 registration fee, and the full cost of equipment and books.
RETURN TO TITLE IV POLICY
For any Title IV recipient who withdraws from an eligible program of study after entering the school, the statutory return of the Title IV funds policy will be implemented. The amount of Federal Financial Aid that a student earns is determined on a pro-rated basis. Once the student has completed more than 60% of the payment period, all Financial Aid assistance is considered to be earned. This policy will calculate the amount of Financial Aid funds earned by the student during their attendance in school. The withdrawal date is defined as the student’s last date of an academically related activity whether they are an official withdrawal, an unofficial withdrawal or administrative withdrawal. The school will calculate the amount of Title IV Aid that was earned based on the payment period. The institution will determine:
- The Title IV Aid disbursed or that could have been disbursed.
- The percentage of Title IV Aid earned by the student.
- The amount of Title IV Aid earned by the student.
- The total Title IV Aid to be returned or disbursed as a post withdrawal disbursement.
- The amount of unearned Title IV Aid to be returned by the school.
- The amount of unearned Title IV Aid to be returned by the student.
The school will process all refunds in the following manner:
- Any refund will be made first to the William D. Ford Federal Direct Unsubsidized Loan up to the amount disbursed.
- Any additional refunds will be made to the William D. Ford Direct Subsidized Loan up to the amount disbursed.
- Any additional refunds will be made to the William D. Ford Federal Direct PLUS Loan up to the amount disbursed.
- Any additional refunds will be made to the Federal Pell Grant Program up to the amount disbursed.
- Any additional refunds will be made to the Federal Supplemental Opportunity Grant Program up to the amount disbursed.
If the student receives less Title IV funds than the amount earned, the school will offer the student a disbursement of the earned aid that was not received as a post-withdrawal disbursement. Post-withdrawal disbursement will be made from Pell grant funds first if eligible. If the cost is still due to the school at the time of withdrawal, a Pell grant post-withdrawal disbursement will be applied to the student’s account. Any Pell grant funds in excess of current educational costs will be sent directly to the student. For any federal loan program funds due, a post-withdrawal disbursement must be offered to the student. Distinct Health Educational Center must receive the student’s authorization before crediting the student’s account with federal loan funds due from a post-withdrawal disbursement.